When you find yourself feeling under the weather, the process of emailing in sick can feel daunting. It’s essential to consider your employer’s expectations, the importance of clear communication, and the need for professionalism. Effectively conveying your situation ensures that your absence is understood by your supervisor and that your responsibilities are managed in your absence.
Best Structure for Emailing In Sick
Crafting a sick email is all about clarity and professionalism. Here’s a simple structure to follow when you need to inform your employer about your sick leave:
Subject Line
Keep it straightforward. A subject line like “Sick Leave Notification” or “Unable to Attend Work Today” is effective.
Greeting
Always start with a polite greeting. Use your supervisor’s name if you have a close working relationship.
State Your Illness
Be honest but concise. Mention that you are unwell and unable to perform your duties. You don’t need to go into detail about your illness.
Duration of Absence
Indicate how long you expect to be out of the office. If you’re unsure, it’s okay to say you’ll keep them updated.
Offer to Help
If possible, offer to assist with urgent tasks or let them know how your responsibilities will be managed in your absence.
Closing
End with a polite closing statement, expressing gratitude for their understanding.
Sign Off
Use a professional sign-off, such as “Best regards” or “Sincerely,” followed by your name.
Seven Sample Examples of Emailing In Sick
Flu Symptoms
Subject: Sick Leave Notification
Hi [Supervisor’s Name],
I’m writing to let you know that I’m experiencing flu symptoms today and won’t be able to come into work. I will keep you updated on my recovery and hope to be back soon. Thank you for your understanding.
Best regards,
[Your Name]
Stomach Bug
Subject: Sick Leave Notification
Hello [Supervisor’s Name],
I’m feeling unwell due to a stomach bug and will need to take a sick day. I’ll check my email periodically and will ensure my tasks are covered. Thank you for your support.
Sincerely,
[Your Name]
Family Emergency
Subject: Sick Leave Request
Dear [Supervisor’s Name],
I’m writing to inform you that I’m dealing with a family emergency that requires my immediate attention. I won’t be able to work today. I appreciate your understanding during this difficult time.
Best,
[Your Name]
Medical Appointment
Subject: Sick Leave Notification
Hi [Supervisor’s Name],
I have a medical appointment today and will be unable to attend work. I’ll keep you updated and will ensure my tasks are managed in my absence. Thank you for your understanding.
Best regards,
[Your Name]
Severe Headache
Subject: Sick Day Notification
Hello [Supervisor’s Name],
I’m writing to let you know that I’m suffering from a severe headache and won’t be able to work today. I appreciate your understanding and will check in as soon as I can.
Thank you,
[Your Name]
Allergy Flare-Up
Subject: Sick Leave Notification
Dear [Supervisor’s Name],
I’m experiencing a severe allergy flare-up today and need to take a sick day. I’ll be sure to keep you updated on my condition. Thank you for your understanding.
Sincerely,
[Your Name]
COVID-19 Symptoms, Emailing In Sick
Subject: Sick Leave Request
Hi [Supervisor’s Name],
I am experiencing symptoms consistent with COVID-19 and will be unable to work while I seek medical advice. I’ll keep you posted on my health status. Thank you for your understanding.
Best regards,
[Your Name]
Key Questions and Answers
What should I include in an email when emailing in sick?
An email notifying your employer about being sick should include a clear subject line, a polite greeting, a brief explanation of your illness, the expected duration of your absence, and a courteous closing. Offering to assist with urgent matters, if possible, can also be helpful.
Is it appropriate to provide details about my illness?
While honesty is important, it’s not necessary to provide extensive details about your illness. A simple statement about feeling unwell is sufficient. Maintain professionalism and respect your privacy.
How soon should I send my sick email?
You should send your sick email as soon as you know you cannot attend work, preferably before the start of the workday. This allows your employer to plan accordingly for your absence.
What if I need to take additional sick days?: Emailing In Sick
If you need to extend your sick leave, promptly communicate this to your employer. Update them on your condition and provide an estimate of your return date when possible.
Thank you for taking the time to read this article! I hope you found it helpful. Feel free to visit again for more insights and tips on workplace communication. Stay well!
